For our client, a global pharmaceutical company, we are looking for a Project Management Support to join the Medical Affairs team.General Information:
Start date: 01.10.2025
End date: 31.03.2026
Workplace: Zurich, Opfikon
Workload: 100%
Home Office: Yes
Working hours: Standard
About the job:This role focuses on delivering administrative and operational support around strategic key opinion leader (KOL) engagements, congress activities, and digital initiatives in close collaboration with the Digital, Data & Technology (DD&T) team.Responsibilities:KOL Engagement Support:
Planning and logistics for KOL activities (meetings, bookings).
Documentation and reporting of engagement outcomes in alignment with compliance.
DD&T Alignment:
Act as the primary point of contact between Medical Affairs and DD&T.
Manage and maintain the DD&T Medical Affairs roadmap.
Support AI projects, website development, and other digital transformations.
Congress Administration:
Build and manage a comprehensive Congress Tracker to coordinate activities.
Oversee pre-, peri-, and post-congress communication (Emails, Science Day, briefings).
Support integration of booth operations, KOL activities, symposiums, and sponsorship agreements.
Prepare KOL engagements if needed (scheduling, creation of bios, documentation)
Negotiate and finalize agreements with medical societies (e.g., sponsorships).
Project management for improvement of internal repository hub:
Project management of the improvement plan of DRC 2.0 (vendor management, restructuring the content, write process/guidelines, aligning with content owners for new initiatives, communications)
Metrics and Reporting:
Own and drive the GMA dashboard metrics to evaluate the impact of Medical Affairs activities (KOL engagements, congresses, digital tools).
Provide regular updates and performance reports to Medical Affairs leadership.
Requirements:
Bachelor’s degree in life sciences, business administration, or a related field.
2+ years in pharmaceutical, healthcare, or related industries, preferably in Medical Affairs or project management.
Strong project management and multitasking abilities.
Proficiency in digital platforms (e.g., Veeva insights, congress tools, DRC).
Excellent written and verbal communication skills.
Detail-oriented with strong organizational capabilities.
Ability to liaise effectively with cross-functional teams (Commercial, DD&T, external stakeholders).
A proactive and solutions-driven mindset.
Effort and Collaboration:
Collaborates with internal stakeholders, including Medical Affairs leadership, DD&T teams, Medial Affairs functions.
Requires flexibility for tight deadlines, and strong commitment to ethical standards.
Sounds interesting? Apply now – we’re looking forward to receiving your applications!
