Calendar and Meetings: Manage all aspects of the businessman's calendar, including scheduling meetings, coordinating logistics, and ensuring efficient time management.Travel Arrangements: Plan and organize all travel itineraries, including flights, accommodations, and local transport, ensuring seamless trips.Administration and Supplier Coordination: Oversee administrative tasks and liaise with suppliers, including:
Tax filings and coordination with accountants.
IT support and troubleshooting.
Insurance matters and claims.
Miscellaneous administrative duties as required.
Property Management:
Manage rentals and owned properties, coordinating with property managers.
Monitor payments and liaise with contractors for construction projects.
Art and Furniture Management: Organize the acquisition, bidding, payment, transport, duties, storage, and cataloging of art works and furniture.International Coordination: Maintain effective communication and coordination with offices in Luxembourg and London, ensuring alignment on various projects and initiativesHigh level of discretion, efficiency, and bilingual proficiency |Full time role - broad range of responsibilities
Fluent in French and English, both written and spoken.
Proven experience as an Executive Assistant or Personal Assistant, preferably in a private office setting.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent communication and interpersonal skills.
Discretion and confidentiality.
Familiarity with property management and art collection is advantageous.
Proficient in Microsoft Office and comfortable with IT-related tasks.
Our client is a privately owned enterprise led by a distinguished businessman, operating across multiple industries and geographies.Permanent & Full time role.
