The Life Science Career NetworkCTC are specialised industry experts who can help companies source the best talent and provide reliable HR and consulting services, support varied candidates in finding promising career opportunities and offer the latest in skill development training programmes.Administrative Assistant to Data & Digital Office, Biomedical ResearchOur client, an innovative and dynamic bio-pharmaceutical company headquartered in Switzerland, covering multiple therapeutic areas, is looking for an Administrative Assistant for a 6-month contract (with possibility for extension) based in Basel, Switzerland.This is a full-time and on-site position.The Administrative Assistant provides direct administrative support to the Executive Assistant/Office Manager, Data & Digital Biomedial Research Office and Team to ensure productivity through routine administrative activities as well as non-routine activities and special projects.Main Responsibilities:
Schedule and manage on-site, off-site and virtual meetings and trainings across international time zones (calendar support, townhalls, workshops, functional meeting series, catering orders)
Independently identify and initiate process improvement areas across departments or function with limited direction
Perform special projects and/or other functions to support the business as assigned or proactively identified (locker management, building access management etc.)
Communicate with management and staff at all levels, handling sensitive and confidential information with discretion
Partnership with other Data & Digital Administrative Assistants for both day-to-day operations as well acting as backup
Other related job duties as assigned / office & site operations management
Onboarding management internal hires (hardware/phone order, distribution lists if applicable, TEAMS membership management, training assignments in Up4Growth
Embrace the client's culture and model work behaviors that are consistent with each of the company's core values
High School Diploma is required, Associate's Degree or Bachelor's Degree is preferred
Experience working with an executive level manager strongly preferred
Minimum 5 years of administrative experience
Excellent planning and organizational skills
Superior attention to details
Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint
Demonstrated ability to work efficiently and to perform tasks simultaneously with supervision in a fast-paced team environment
Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly
Excellent interpersonal skills (team player)
Excellent (oral and written) communication skills
Would you like to learn more about CTC and the opportunity outlined? Please, get in contact with us: you may either use the 'apply now' button, or write an email to us, or reach out to us on the phone.
