Job Description:Position to be filled: Personal Assistant (f/m/x) - We are looking for a Personal Assistant (f/m/x) for our client, a growing, international company. The position is located in Mont-sur-Rolle. This is a permanent position.MissionsReporting to the directors, you will act as a true partner to arrange business and personal meetings, you will be in charge of :
Calendar & Email Efficiency
Maintain a reschedule rate for CEO meetings over a rolling 3-month period.
Meeting & Briefing Preparation
Deliver clear meeting briefs at least 24 hours in advance for 90% of external meetings.Provide concise summaries of top-priority meetings within 12 hours.
Travel Management
Organize all business travel (flights, logistics, agenda, contacts, documents) at least 5 working days in advance, with contingencies included.Achieve 95% satisfaction score on post-trip debrief (your feedback).
Project & Task Tracking
Maintain an up-to-date "CEO Dashboard" with priorities, team follow-ups, deadlines, and a weekly digest every Monday morning.Ensure 100% of action items from CEO meetings are captured and assigned within 24 hours.
Proactive Problem Solving
Identify and resolve at least 2 recurring inefficiencies in your daily routines or CEO workflows within the first 90 days.Track and flag risks/issues weekly in a shared Notion board or other tool.
Personal Life Support
Handle 100% of personal errands and scheduling without needing reminders.Plan personal events or family logistics.
Quarterly Growth & Ownership
Propose and own at least one process improvement or system automation per quarter.Profil du candidat
Able to work independently and proactively
Know how to manage a CEO's life with both professionalism and humanity
Are a master juggler-emails, events, Excel, and emotions
Have 3+ years in a similar role
Excellent communication, negotiation, and interpersonal skills
Excellent organizational and planning skills
Fluent in English and French (spoken and written), any other language is a plus
Google Workspace
Travel platforms, calendaring and project management tools, and CRMs
Have we piqued your interest?Then apply online as a Personal Assistant (f/m/x) by quoting reference number 60140-0013256528.Robert Half GmbH processes applicant data that is necessary to carry out the application process. You will find more information on data protection, in particular on your legal rights, at .
