WHO WE ARECollège du Léman is one of Switzerland's most prestigious international schools, located on the edge of Lake Geneva in view of the Swiss Alps. We welcome children from 2 to 18 years old to become part of a truly international community with more than 120 different nationalities. Our vision is to shape generations that harness differences and empower our students to change the world for the better.We nurture individual strengths through our outstanding educators and the sheer breadth of opportunities that we offer as part of our curriculum and activities.Collège du Léman is part of the Nord Anglia Education family of more than 80 premium schools, educating students in over 30 countries.MAIN PURPOSE OF THE ROLEThe Boarding Administrative Assistant full time is experienced in working with staff and boarders communicating fluently in both oral and written English and French. The candidate plays a crucial role in ensuring a smooth operation of administrative tasks and supporting the overall functioning of boarding. This role involves providing administrative support, maintaining records, assisting students, and coordinating with staff and external stakeholders.The main duties include:Administrative support:
Manage incoming calls, emails, and correspondence
Organise and maintain files, records, and documents
Schedule appointments, meetings, and events as required
Assist in drafting and proofreading documents, reports, and correspondence
Manage office supplies and inventory.
Student assistance:
Serve as a point of contact for student inquiries and concerns
Assist students with administrative processes such as registration, check-in/out, and room assignments
Provide information and resources to students regarding facility rules, services, and activities
Address student needs promptly and effectively, ensuring a supportive and welcoming environment.
Record keeping:
Maintain accurate records of student attendance, activities, and incidents.
Compile and update student information, including emergency contacts and medical records.
Generate reports and summaries as needed for administrative purposes.
Communication and coordination:
Communicate effectively with staff, students, parents, and external stakeholders.
Collaborate with other administrative staff and faculty members as needed.
Assist in coordinating events, programs, and activities for students
The position is available starting July 2024. As part of the recruitment process, candidates can expect to undergo a series of assessments, including proficiency tests, particularly focusing on Excel skills.DUTIES AND RESPONSIBILITIES
Actively promoting the ethos of RISE.
Promoting an environment of equality, diversity, and inclusion.
Maintenance of databases and electronic files.
Preparation of periodic reports on the activities of the boarding school.
Assistance in the organisation of events and activities for the boarders in collaboration with various departments of our school and/or external parties.
Ability to work with Office software including excellent command of Excel.
CANDIDATE PROFILEYour excellent communication and interpersonal abilities will enable effective interaction with staff, students, and parents in both English and French. Your top-notch organisational prowess, coupled with analytical rigour, ensures efficient handling of administrative tasks. Essential traits such as enthusiasm, adaptability, and resilience, alongside trustworthiness and unwavering integrity, characterise your approach. You demonstrate a strong sense of organisation, capable of working independently or collaboratively within a team. Initiative, responsibility, and attentive listening are key aspects of your work ethic. Your dynamic and committed approach, combined with flexibility and patience, are essential for navigating the role's challenges. Ultimately, your ability to maintain a well-balanced sense of humour and ingrained resilience will greatly contribute to your success in this position.QUALIFICATIONS AND COMPETENCIES
Organisation: Ability to manage tasks, schedules, and documents efficiently.
Communication: Strong verbal and written communication skills for interacting with colleagues and external contacts.
Computer Skills: Advanced command of Excel required, as well as an overall proficiency in using office software such as word processing, spreadsheet, and email programs.
Attention to detail: Thoroughness in completing tasks accurately and noticing discrepancies.
Time management: Prioritizing tasks and meeting deadlines effectively.
Problem-solving: Ability to troubleshoot issues and find solutions independently.
Service focus: Proactively provides support in a professional manner.
Multitasking: Handling multiple responsibilities simultaneously while maintaining quality.
Adaptability: Flexibility to adjust to changing priorities and environments.
Confidentiality: Maintaining discretion and handling sensitive information appropriately
Qualifications:
Qualification in relation to administration or equivalent
Successful experience in a similar position
Preferred
Experience as an administrative assistant in schools, ideally in a boarding school.
Experience working in an international school.
CRUCIAL INFORMATIONIt is important that the post holder is always aware of Child Protection guidelines and observes a professional distance from students whilst still developing effective working and caring relationships. You understand and embrace the importance of diversity and inclusion and stand against discrimination in any form. Background investigations and reference checks for the past ten years will be conducted during the selection process.We look forward to receiving your applications.
