The Senior Executive Assistant provides support to a small group of senior bankers by handling correspondence, managing calendars and appointments, arranging events, meetings, and conference calls, making travel arrangements, handing expenses, and providing other administrative tasks. The role is based in Zurich, Switzerland.Responsibilities:
Directly supports Director and Managing Director level bankers, and provides assistance to the wider Swiss Corporate Banking Team
Manages day to day calendar(s) of senior bankers
Coordinates all aspects of appointments, meetings, receptions and conference calls
Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Coordinates and arranges for approvals required in the context of travel or meeting compliance, where needed
Orders supplies and process invoices through Procure to Pay system
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Demonstrated a proactive, one-team mindset. Strong sense of ownership
Versatile and solution-oriented. Able to adapt quickly and balance competing demands
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Fluent (verbal and written) in English
Familiarity with Concur as T&E system is a plus
Job Family Group: Business Strategy, Management & AdministrationJob Family: Administrative SupportTime Type: Full timeMost Relevant Skills Please see the requirements listed above.Other Relevant Skills For complementary skills, please see above and/or contact the recruiter.Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review .View Citi’s and the poster.
