Medical Information Manager / ta
- Zürich
- Unbefristet
- Vollzeit
","library":"fa-solid"},"toggle":"burger"}" data-widget_type="nav-menu.default">Senior Administrative Assistant / no-313by Senior Administrative Assistant / no-313in CH-BaselEmployment TypeProject basedWorkload100%StartasapEnd28.02.2027All - In / Hoursee job descriptionDeadline08.08.25 12:00 pmTotal Hours3144Senior Administrative Assistant / no-313IndustryCompany sizeFounded inPhoneShowPhoneShowEmailLocationCH-BaselWebsiteFor our customer located in Basel/Switzerland we are currently looking for a: Senior Administrative Assistant (m/f/d)
- 18-month contract, extension possible based on work demand
- pay rate range: 38,11 – 46,78 chf/h
- no remote work possible
- Provides administrative support to clinical trial teams, which can include:
b. Managing complex calendars
c. Processing of purchase orders and receipt of invoices
d. Organizing and maintaining global travel arrangements
e. Processing expenses via Concur
f. Department ordering (business cards, hardware/software, supplies, etc.)
g. Critically reviewing and proofing documents
h. Owning, updating and maintaining distribution lists
i. TimeSheet Coordinator responsibilities
j. Processing catering requests
k. Creating requisitions for departmental new hires
l. Scheduling interviews and onboarding new hires
m. Registering, receiving and referring visitors
n. All facets of booking video and conference rooms globally * Facilitates communication between our client and vendors by initiating conference calls/meetings
- Handles confidential information and communications with all levels of management in a professional manner
- Acts as liaison across departments and line functions to ensure proper communications/reporting practices
- Interacts with internal and external sources, often at the sr. management levels
- May be responsible for data tracking and managing logistics for large meetings (internal and external)
- Prepares routine and complex documents, and actively manages/organizes files
- Handles mailings and distribution of materials for clinical trial teams
- Responsible for coordinating with building services for maintenance requests
- Supports/enters data into our clients specific systems when required (e.g., TimeSheet, BrassRing, CREDI/SUBWAY, HRCore, Concur and Horizon)
- Provides assistance and training to other administrative staff, as needed
- Sets a good example for other administrative staff in both Functional areas and our clients Values and Behaviors
- Maintains and archives project study files, mails study supplies and track shipments, as needed
- Assembles relevant data, compiles statistics or information, as directed, for use by others
- Supports compliance-related requests including audits/inspections with the highest quality
- Updates and makes revisions to documents and presentations (may include updates to organizational charts)
- May report monthly staffing changes/updates
- May provide direction/coordination of workflow, as well as providing backup coverage to other Administrative Assistants within the department and fully supports a team environment
- Bachelor's degree or equivalent senior administrative experience preferred
- Fluent English (oral and written)
- Position requires intermediate to advanced administrative experience (minimum 7 years)
- May require advanced secretarial or advanced technical administrative education
- Ability to exercise independent discretion/judgment and solve complex problems
- Proficient with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Internet
- Previous experience with Concur, Ariba and Elance, strongly preferred
- Input to changes in work processes and work flow is often required
- Strong ability to support and adapt to changes within the organization
- Sets a positive example for other administrative assistants within the group
- Strong communication skills (both written and verbal)
- Expert team player
- German a nice to have
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" id="form-field-field_fe7596f-0" name="form_fields[field_fe7596f]"> You agree that your data will be used to process your request. Further information and revocation instructions can be found in the privacy policy.Send ApplicationAttach CV/Profile *Choose a fileDo You Have a Swiss Work Permit? *Work Permit Expiration DatePlease tell us how you've heard from us?More InformationData protection *You agree that your data will be used to process your request. Further information and revocation instructions can be found in the privacy policy.